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What do you expect from your SI Implementation partner for the success of ERP implementation.
Bring best practices - Not to offer more CR's Leveraging standard functions
20%
Need more honesty to work with the Users until their processes are fully mapped & Users are trained
40%
Focus on process automation/ integrations/ Real time data/ BI analytics
13%
Stick to basics
27%
Total votes: 15

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  #1  
Old 10th March 2008, 13:16
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DineshSharma DineshSharma is offline
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Baan: BaaN IV, ERP Ln 6.1 SP0, FP2, FP7 - DB: SQL2000, 2008 - OS: Windows Server 2000, 2003
PO Approval Problem
Baan: Baan IVc4

Dear All Guru's

We want to add one more step in the Maintain Purchase Order Steps, Maintain Approval for Quality Checking. Our PPC Deptt. wants that if any qty. rejected by the Quality Person, then that qty. direct in the rejection warehouse automatically. And commercial person Invoice that qty in favour of Supplier.

But, in our system when we make approval the qty goes on to the back order quantity.

1. How, we invoice that material which was at the stage of Back Order.
2. Are we use step Maintain Cenvat Receipt before Maintain Approval.

Please suggest how we solve this problem and use another step in our Purchase Order Process.

Thanks in advance

Dksharma
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  #2  
Old 11th March 2008, 08:37
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Dinesh,
Just to understand the business process behind this, Do you accept the rejected quantities of an item or you return it to the supplier?

sk
  #3  
Old 11th March 2008, 09:20
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Hi SK,

Actually rejected material sent back to the supplier through Invoice. As per Excise Rule when we accepted the Material or Material inside our Factory in that position we invoiced that Rejected material to the supplier.

In present scenerio, we accept all material. If, found any rejection qty in that we invoiced that to supplier.

But we wants to add a new step (Quality Approval) in the Maintain Purchase Order Steps. in This situation the system create a Back order and only ok material shall be add in the warehouse inventory.

The Problem is how we sent back the material to supplier. I think there are two way for this

1. Invoicing

2. Subcontracting or Jobwork

But in both conditions we require rejected material in any warehouse.

Please suggest, is it possible and How.

Thanks in advance

Regards

Dksharma
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  #4  
Old 11th March 2008, 12:10
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tdpur4121m000

Dear Mr.Dinash,

Please make a rejection code at the time of rejection in session tdpur4121m000 and print return note session tdpur4411m000.Rejection qty.have showing as a back order qty only.

We hope r u cleared.

thanks

S.K.Gupta
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  #5  
Old 11th March 2008, 13:49
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Hi,
I am not aware of any process (standard) that automatically transfers the back order quantity to a warehouse. You would have to comit an inventory transfer from the receiving warehouse to the rejection warehouse to move the rejected stock. Using a Rejection Code would give a meaning to the rejection but the quantity is not moved anywhere to my knowledge.

If you want to invoice the supplier as well as deliver the quantity from the rejection warehouse to the supplier, then you could create a sales order in the name of your Supplier (a customer code needs to be created in their name and linked to the Supplier's supplier code).

thats what i could think of..

sk
  #6  
Old 12th March 2008, 05:23
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Hi SK,

If we make a Sales Order, is it possible that the back order qty. attached to the Sales order. I think it is not possible. If warehouse have no inventory for that item, how we make delivery.

Sir, Please suggest any work around for that.

Thanks

Dksharma
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  #7  
Old 12th March 2008, 07:57
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Dinesh,
I guess you didnt read my post completely.. So here it is again..
After receiving the goods into your standard warehouse, you create a transaction in Warehouse Inventory with transaction type "Inventory Transfer" (with probably a reason code that would help explain to finance why such a transfer) and transfer the rejected goods from your standard warehouse to the rejection warehouse. Once this is done, you could create a sales order with the rejected quantity against the suppliers name (a customer code can be created and linked to the supplier code) and then invoice the order.

This way proper documentation is done and your transaction would show rejected goods delivered from your rejection warehouse...

sk
  #8  
Old 13th March 2008, 06:13
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Baan: BaaN IV, ERP Ln 6.1 SP0, FP2, FP7 - DB: SQL2000, 2008 - OS: Windows Server 2000, 2003
Hi SK,

Thanks for your quick response.

Yes, I understatnd. But a little problem is that the material is exciseable. If we return to the supplier we must be charged the excise duty for returnable goods. Because the material is in our premises.

Due to Excise claim, the invoicing is necessary for removal of goods from one premises to other. As per my knowledge there is only two document for return the material
1. Invoice
2. 57F(4)

if, we issue a debit/ Rejection note to spplier for rejected material. In that situation he is not authorised to claim the Excise Duty.

As per your suggestion
At this stage the only thing you can send the supplier is the Return Notes for the 400kgs.

As per excise rules he can't claim the excise duty on the basis of RETURN NOTES.

Dksharma
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  #9  
Old 13th March 2008, 06:41
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Smile

Hi Dinesh,
I am not much familiar with Excise rules, but I think excise claim is permitted for purchase returns.
If you are using location control/ lot control, approve the all recieved qty as per system, but when you r posting to inventory post separately for accepted lot & rejected lot. (accepted location / reject location) may be in the same warehouse.
Create a Purchase return order, where i think you can do the excise claim. I think you can raise a Excise Invoice also for this (I am not sure). I hope this can be a work around for you.

Regards,
  #10  
Old 13th March 2008, 07:39
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Hi Dear,

We have not been using the Lot control & Location control. But for invoicing, it will be required a sales order, Delivery. If rejected material is not goes to any warehouse how we delivered the material.

Quality Deptt is not approved all qty. in that position how we return the material to the supplier.

regards

dksharma
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  #11  
Old 13th March 2008, 08:25
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Baan: Baan 4c, Infor LN 10.4 - DB: Oracle 12c, SQL Server 2000, 2008, 2012 - OS: RHEL 6, Windows 2003, 2008
Dinesh,
The need of the hour is to invoice the supplier. What you have is your rejected items that sits in your back order quantity field. In Baan, i dont think you can invoice back orders. I am not familiar with the excise law but then i hope they dont interfere with internal transactions within the company. So then keeping all that in mind, to invoice the supplier, i can think of the following two ways..
So the two ways are...
If the QA wants to reject the material in Baan...
1) You write off the back order quantity.. (After rejecting, put the back order qty to 0 in Maintain Receipts)
2) Carry out an Inventory Adjustment with a reason code that hits one of your pre-defined ledger account for rejected materials. When you do this, do the adjustment in Rejected Warehouse. (This brings the rejected items into your rejected warehouse)
3) Invoice the supplier using a sales order by delivering the rejected items from the rejected warehouse.

If the QA agrees it wont do the rejection of the material in Baan
1) Receive all the quantity (even the rejected items)
2) Carry out an inventory adjustment (recommended...as you could use a reason code) or an inventory transfer to transfer the materials from standard warehouse to rejected one.
3) Invoice the supplier using a sales order by delivering the rejected items from the rejected warehouse.

Hope this helps..

sk
  #12  
Old 13th March 2008, 08:53
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DineshSharma DineshSharma is offline
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Hi SK,

Thanks, you are right. We use this process in our system.

Regards

Dksharma
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